Optimus Realty Interview Program

Agentic Cluster Discovery, Employee-Centered Rollout

Prepared for Sorina, Cristian, and Leadership

Interview Campaign Status

Sorina

Completed

Supervisor-level baseline interview captured

Cristian

Planned

Leadership and unusual-workload lane

Kristine

Planned

Accounting AP and partial AR

Mariann

Planned

Leasing and marketing execution lane

Alin

Planned

Field operations, contractors, inspections

Org Structure Snapshot

Current context from Georgie. This drives interview sequencing and dashboard permissions.

Sorina Piros

Office Supervisor

Supervises Mariann, George, Kristine, Alin

Mariann

Leasing and Marketing

  • Leasing agents coordination
  • Credit, background, income, landlord checks
  • VA support: Meshi (Hungary)

George

AI and Operations Transformation

  • Leads Daneel and Pantheon initiatives
  • APM support: Joana (VA, Philippines)
  • Daneel lane: orchestration and strategy

Kristine

Accounting

  • Accounts payable ownership
  • Partial accounts receivable
  • VA support: Milbert (Philippines)

Alin

Field Operations Manager

  • Turnovers, remodeling, gut rehab, cleaning, landscaping
  • Third-party contractor coordination
  • Field workforce management (approx. 15)
  • Main leads: Jose (CHA/subsidized inspections), Miguel (North/West), Ivan (South Side)

Role Interview Tracks

  1. What reporting visibility do you need every morning by 9:15?
  2. Which alerts are critical versus noise?
  3. Which team bottlenecks require same-day escalation?
  4. What approval steps can be automated safely?
  5. What metrics determine if a department is off-track?
  1. Where is application processing slowing down today?
  2. Which verifications are repetitive and rules-based?
  3. Which tenant-facing messages can be drafted automatically?
  4. What exceptions require human-only review?
  5. Which daily dashboard numbers matter most?
  1. Which AP steps are manual but predictable?
  2. Where do reconciliation mismatches occur most often?
  3. What owner questions repeat weekly?
  4. What AR items can be auto-triaged?
  5. Which controls are non-negotiable for compliance?
  1. What work-order statuses need real-time visibility?
  2. How are contractor updates captured now?
  3. Which inspections are highest risk if delayed?
  4. What job-site updates are still phone-only?
  5. What dispatch data should auto-populate each morning?
  1. Which decisions do you need documented in writing every time?
  2. Which cross-team dependencies currently cause delays?
  3. Which risks would justify immediate interruption?
  4. Where do you need AI support versus human-only control?
  5. What does success look like after 90 days?

Interview Notes Capture Template

Use this during interviews, then paste into your meeting log and dashboard backlog.

Employee:
Role:
Supervisor:
Date:

Top 3 pain points:
1)
2)
3)

Top 3 AI opportunities:
1)
2)
3)

Data sensitivity level: Low / Medium / High
Must-stay-human tasks:

Quick wins (2 weeks):

Dependencies and blockers:

Suggested agent capability map:
- Inbox triage:
- Summary generation:
- Workflow automation:
- Reporting visibility:

Approval notes: